Saving cost out of simple technology things in your company

It seems, some suggestions on cost savings have been liked by readers and they have been pretty vocal in praising the viewpoint I have put.

In my own understanding, there is a lot more to cost savings than just outsourcing strategy. I would mention some of them and try to discuss that in some of my next blogs.

Our friends and colleagues in US and Europe are struggling to cut cost and try to crawl back to normal situation post recession which in my memory has been the hardest on every person I can think of. This all started with greed and assumptions which no sane person in an economy like India would ever attempt. Nevertheless the damage was done and people had to suffer.

The funniest thing I discovered is that companies are now waking up on the agenda of cost cutting. There are moves and initiatives to reduce cost and some have gone to the level of paranoia to save cost. I read in BBC news that some of the companies are even asking employees to reduce the trips to toilets while at work.

Cost reduction should not be treated as a move when recession hits but it should be practiced always as a way of life.

While technology helps since it is available all the time to us, it can help save a lot of money for companies by “Not being available” as well. YouTube, Facebook, LinkedIn and other such social platforms end up eating a lot of valuable time and resources of companies. By not being available, companies can actually save a lot of cost.

I have observed that most of the employees are not conversant with the most commonly used tools in offices. Microsoft office is very powerful and can help reduce time of a lot of work employees do today. Companies should take initiatives to train and make employees expert in these common tools. The productivity is bound to improve.

Make office printer free. Paper as well as printer consumables and then the storage space to store those papers add up to a big cost. Say bye to this and restrict printing only what is really needed.

PCs and Laptops actually do not use most of the processing powers they are having. Moving to thin clients or converting existing computing assets into thin clients would help reduce capital cost for the company and probably help reduce e-waste.

Alok Kumar

Alok Kumar is Managing Partner of SRKay Consulting group, a private equity company, nurturing innovative ventures. Alok also serves on the board of ICCL (Indian Clearing Corporation Limited - A subsidiary of BSE- Bombay Stock Exchange) as an external advisor for technology and information security. Prior to this, Alok had been Managing Director of Sears IT & Management Services India Private Limited (SHI) since its inception in December 2009 and served in the same position till very recently. Having been in senior IT management positions in Fortune 500 companies, Alok has won several national and international awards. Alok is instrumental in planning and setting up SHI and thereafter growing it to a multi-locational thousand-plus people organization. Over the last five years, with his strategic vision, Alok helped SHI grow roots in India, develop and support technology applications and infrastructure across core mainframe, cutting edge e-Commerce and big data technologies. With his unique people-oriented transformational leadership style, Alok turned SHI into one of the most valued investments of Sears, garnering great ROIs, and creating value much beyond cost arbitrage. Under his tutelage, SHI has filed two patents and is recognized widely for its best practices in various areas, the latter, currently featured in Indian Institute of Management (IIM) case studies. SHI also became a CMMI Level 3, PCMM Level 3, and ISO 20000 certified organization. Alok is a widely acclaimed corporate leader in India today. He regularly participates and leads various forums as a keynote speaker and is an author of several books in different genres. Alok has several awards to his credit. He is particularly known in the industry for his people management skills and innovative ideas in improving the productivity of employees through unique people practices. He has been credited with the following industry awards: ¬ Emerging Leader of the Year award 2013 by IndiasGreatest.com ¬ Game Changer CEO of the Year 2013 (SHRM) ¬ CIO 100 - The Bold CIOs - 2008 (Reliance Infosolutions) ¬ CIO - Ones to Watch Award 2008 (Reliance Industries) ¬ Extended Manager Award - CIOL 2004 (Tata Teleservices) As an able leader of SHI, Alok got SHI recognized widely in the industry with the following several awards: ¬ CII Award for HR Best Practices in 2014 ¬ Global Excellence in Outsourcing Award - AIOP (Phoenix 2013) ¬ IT Innovation Award (Design & Engineering) - Computer Society of India 2012 ¬ Golden Company of the Year - Economic Times 2011-12 ¬ 7th Employer Branding Awards - World HRD Congress (Mumbai, India) 2013: • ‘Asia’s Best Employer’ Award • ‘Best HR Strategy’ in line with business • HR Leadership Award • Talent Management Award by Bloomberg TV India ¬ Employer Branding Awards - World HRD Congress (Singapore, Asia) 2013: • 7th rank in ‘Asia’s Best Employer’ award • Award for ‘Best HR Strategy’ in line with the business • HR Leadership Award Other recognitions: Alok had served on the distinguished panel of NASSCOM's GIC (Global In-house Centers) National Council members. The council members play a key role in major initiatives of the industry and include the torch bearers of IT industry as panel members. Books and Papers: Alok is an established author, with three books to his credit. Alok’s third and latest book, a novel, “The Spy from Unaula” is a 2015 publication. A handwriting analysis enthusiast, Alok collaborated with his wife Nandani on the book, “Handwriting Speaks” in 2006. “Value Sourcing – Future of IT Outsourcing” was co-authored with Keith Sherwell (currently CIO, Altice USA) and was released in 2013. Alok also researched and published two whitepapers: a. “Creating next generation captives” talks about the best practices that are helping generate higher value from the IT company captives.

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